Ductwork Software | QKS Technical Services LLC

Challenges

Lifting up cost-effectiveness and management accounting

QKS Technical Services LLC is a leading provider of pre-insulated ducting and related services in the UAE region. Pre-insulated ductwork accounts for 60% of all ductwork installed within the UAE. Benefits include speed of fabrication and installation, in addition to the reduced weight compared to conventional galvanized iron ductwork.

The company also provides a CNC cutting service which allows customers to fabricate ductwork on site. Also, QKS provides factory fabrication of pre-insulated ductwork specific to customers' requirements, and performs a full installation service.

QKS has a team of 20+ engineers and in-house CNC machines for customized ductwork production, and has developed its own pipe insulation system.

It was hard for the company to implement proper project-costing, efficiency analysis and reporting using outdated legacy software and tools like MS Excel. QKS business managers had to gather information from multiple systems and perform calculations manually. This led to a large amount of work and errors, as well as slow processes.

The company needed to switch to a modern automation system that would allow financial and management accounting automation. The key challenges included the following:

Implementation of the project costing and cost-effectiveness analysis automation

Streamlining financial and management accounting

Ensurance of effective resource allocation based on planned project profitability, workload, and procurement requirements

Automation of post-payments and custom payment-terms accounting

Provision of a flexible data exchange and access to tools tailored to each company's and department's tasks

Reduction of manual accounting work: order and inventory management, payroll, reporting

Results

Reduced costs and manual labor along with increased efficiency

The First BIT ERP was chosen as a flexible solution that was capable of solving all the company's tasks at an affordable price. The whole implementation project took eight working visits. The First BIT - Middle East team was able to install the software, and train employees who would need access to the ERP system. The key outcomes of this project include:

Costs can now be allocated to selected projects partly or in total

Project costing and Payroll modules allow the analysis of contributions of each employee to a particular project

With the introduction of comparison reports the customer is now able to estimate project value and effectively plan business activities

With detailed inventory reports, the client is now able to control stock levels and get items accurately delivered to the required site

The process of issuing and tracking PDC checks is now automated, allowing the minimization of human error and the clearance of payments, relieving employees from manual work

Accounting operations have become faster and more reliable, while contractor and payroll records are now much quicker and easier to handle

Employee work productivity has increased thanks to flexible access to the data needed to fulfill their responsibilities

The 1C:Enterprise business-oriented development framework provides flexible customization according to customer requirements which helped to implement ERP solution for QKS Technical Services within a short time. All this allowed the customer to achieve an unmatched cost effectiveness and almost completely eliminate the manual work connected to project costing, business management, and accounting. The number of possible mistakes made during manual calculations has also significantly decreased.

The company now has more flexible and faster business processes, can conduct project wise analysis on the go, and can be sure all data is segmented and secured.

QKS has signed up to a support agreement, so that First BIT specialists monitor the work of the newly implemented ERP system, and make sure all modules are functional and provide maximum value to the customer.

CUSTOMER SUCCESS

“With the First BIT ERP, we can conduct thorough financial analysis of current and potential projects and plan our business more effectively. The software is easy-to-use, and the training session provided by the First BIT - Middle East team helped us to switch from our past tools very quickly. And all this at very affordable price.”

— Said Jisam KK,

Finance Manager QKS Technical Services LLC

Sollers

Unification and standardization of business processes by creating a centralized management system based on 1C:Enterprise and 1C:ERP.

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MANUFACTURING

Siemens

Automation of the entire built-to-order production cycle including manufacturing processes, logistics, sales, and financial reporting.

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QKS Technical Services LLC